Travel and Logistics

The CSU Student Success Network covers program costs for all attendees and program staff, which include curriculum development, materials, travel-related costs and accommodations (hotel for two nights, food, airfare or mileage for each of the three seminars) in accordance with the state hospitality guidelines.

Individual registration will be required for all attendees. Please read carefully through the information below related to your travel and reimbursement.

Session Dates & Locations

Session 1: November 3-5, 2022 held at Island Palms Hotel & Marina
Session 2: February 16-18, 2023 held at Lake Natoma Inn
Session 3: April 13-15, 2023 held at Kellogg West Conference Center

Academy activities begin promptly at 10:00 AM on Thursdays, and conclude at 1:00 PM on Saturdays.

Accommodations

All lodging and meals while attending the Academy will be provided by the Student Success Network.

We have reserved a block of rooms at both locations for Thursday & Friday nights. You do not need to reserve your own room. Please note, Network resources do not allow for reimbursement of hotel costs on the Wednesday night before. Exceptions may be made for campuses with extenuating circumstances.

If you have any food restrictions, require certain physical accommodations with regards to lodging, or have other needs that we should know about, please notify Dylan Lohmeyer immediately.

Travel

Every team member is responsible for making their own travel arrangements to and from the session locations through their home campus processes.

Island Palms Hotel & Marina (November 3-5, 2022)

The nearest airport is San Diego International (SAN). Please use a taxi or ride sharing service (whichever is most economical) to and from the airport and consider carpooling.

If your campus is within driving distance of Island Palms Hotel & Marina, you will be reimbursed for mileage. Please consider carpooling.

If you are flying, please book travel as soon as possible, again following your campus’ procedures.

Lake Natoma Inn (February 16-18, 2022)

The nearest airport is Sacramento Metropolitan Airport (SMF). Please use a taxi or ride sharing service (whichever is most economical) to and from the airport and consider carpooling.

If your campus is within driving distance of Lake Natoma Inn, you will be reimbursed for mileage. Please consider carpooling.

If you are flying, please book travel as soon as possible, again following your campus’ procedures.

Kellogg West Conference Center (April 13-15, 2022)

The nearest airport is Ontario International (ONT). Kellogg West also provides a free shuttle service to and from the airport, please make reservations directly with the front desk by calling (909) 869-2222.

If the shuttle is not available, please use a taxi or ride sharing service (whichever is most economical) and consider carpooling.

If your campus is within driving distance of Kellogg West, you will be reimbursed for mileage. Please consider carpooling.

If you are flying, please book travel as soon as possible, again following your campus’ procedures.

Reimbursement Process

Participants will be reimbursed directly by their home campus for travel costs. The campus will then be reimbursed from the CSU Student Success Network using the IFT process. Please follow your campus travel policies and procedures for reimbursement by general fund monies (not external grant funding) when making your arrangements.

Once your travel claim form has been submitted by your home campus, you will need to email a copy of the claim along with your department’s chartstring to Dylan Lohmeyer so that your campus can be reimbursed for your travel costs.

TRAVEL CLAIMS RECEIVED AFTER THE LISTED DATE MAY NOT BE FULLY REIMBURSED.

Deadlines