Convenings Travel and Logistics

Registration is free for all CSU faculty, staff, administrators, and students.

The CSU Student Success Network covers program costs for all CSU attendees and program staff, which include curriculum development, materials, travel-related costs and accommodations (hotel for two nights, food, airfare or mileage for each convening) in accordance with the state hospitality guidelines.

Individual registration will be required for all attendees and is limited on capacity. Please read carefully through the information below related to your travel and reimbursement.

Session Dates & Location

March 2-3, 2023 held at Holiday Inn San Diego Bayside

Convening programming begins promptly at 9:00 AM on Thursday, March 2nd and concludes at 1:00 PM on Friday, March 3rd.

Every participant is responsible for making their own travel arrangements to and from the session location through their home campus processes.

Holiday Inn San Diego Bayside (March 2-3, 2023)

The nearest airport is San Diego International (SAN). The venue provides a free shuttle service to and from the airport, please make reservations directly with the front desk by calling 619-224-3621. If the shuttle is unavailable, please use a taxi or ride sharing service (whichever is most economical) to and from the airport and consider carpooling.

If your campus is within driving distance of the venue, you will be reimbursed for mileage. Please consider carpooling.

If you are flying, please book travel as soon as possible, again following your campus’ procedures after your registration is approved.

All lodging and meals while attending the Convening will be provided by the Student Success Network.

We have reserved a block of rooms for the nights of Wednesday March 1st and Thursday March 2nd so that participants may travel the night before programming begins. You do not need to reserve your own room with the venue, your registration confirmation secures your lodging. Please note, Network resources do not allow for reimbursement of hotel costs at any other venue during the session. Exceptions may be made for individuals with extenuating circumstances reported at time of registration.

If you require certain physical accommodations with regards to lodging, or have other needs that we should know about, please notify us at studentsuccessnetwork@edinsightscenter.org immediately.

Reimbursement Process

Travel purchases should be made using your home campus funding. For any out-of-pocket travel expenses, participants should be reimbursed directly by their home campus. The campus will then be reimbursed from the CSU Student Success Network using the IFT process. Please follow your campus travel policies and procedures for reimbursement by general fund monies (not external grant funding) when making your arrangements.

Once your travel claim form and expense report has been submitted and approved by your home campus, please email a copy of the claim and expense report along with your department’s chartstring to studentsuccessnetwork@edinsightscenter.org so that we may reimburse for your travel costs.

TRAVEL CLAIMS RECEIVED AFTER THE LISTED DATE MAY NOT BE FULLY REIMBURSED.

Deadlines