Middle Leadership Academy

Travel and Logistics

Travel and Logistics

The CSU Student Success Network covers program costs for all attendees and program staff, which include curriculum development, materials, travel-related costs and accommodations (hotel for three nights, food, airfare or mileage for each of the seminars) in accordance with the state and CSU hospitality guidelines.

Individual registration will be required for all attendees. Please read carefully through the information below related to your travel and reimbursement.

Session Dates & Locations

Team Launch Meetings: September 2024 (virtual)

Session 1: November 6-8, 2024 (Location TBA)

Session 2: February 12-14, 2025 (Location TBA)

Session 3: April 16-18, 2025 (Location TBA)

Academy activities begin promptly at 8:00 AM on Wednesdays, and conclude at 4:00 PM on Fridays.

Accommodations

All lodging and meals while attending the Academy will be provided by the Student Success Network.

We have reserved a block of rooms at all locations for Tuesday, Wednesday, and Thursday, nights so that participants may travel the night before programming begins. You do not need to reserve your own room with the venue. Please note, Network resources do not allow for reimbursement of hotel costs at any other venue during the Academy. Exceptions may be made for teams with extenuating circumstances.

If you have any food restrictions, require certain physical accommodations with regards to lodging, or have other needs that we should know about, please indicate on your registration form and notify us at csunetwork-mla@csus.edu immediately.

Travel

Every team member is responsible for making their own travel arrangements to and from the session locations through their home campus processes.

More information to be provided. 

Reimbursement Process

Participants will be reimbursed directly by their home campus for travel costs. The campus will then be reimbursed from the CSU Student Success Network using the IFT process. Please follow your campus travel policies and procedures for reimbursement by general fund monies (not external grant funding) when making your arrangements.

Once your travel claim form has been submitted by your home campus, you will need to email a copy of the claim with associated receipts along with your department’s chartstring to csunetwork-mla@csus.edu so that your campus can be reimbursed.

Reimbursement Submission Requirements:

1) Travel claim submissions must be in non-protected PDF format, and list out all expenses that the traveler is requesting to be reimbursed.

2) Travel claim submissions must include the department chartstring (either on expense report itself or in the email submission).

3) Travel claim submission must include receipts for any expenses over $75.00. Email confirmations for expenses will not be accepted as receipts.

TRAVEL CLAIMS RECEIVED AFTER THE LISTED DATE MAY NOT BE FULLY REIMBURSED.

Deadlines

Session Registration Deadline Travel Claims Due
November 6-8, 2024 October 4, 2024 December 6, 2024
February 12-14, 2025 March 14, 2025 March 21, 2025
April 16-18, 2025 May 9, 2025 May 23, 2025